Gonexa University

Initial training


The Gonexa Doc solution is Gonexa's historic solution for generating a document from a template in the format .docx. xlsx .pptx .pdf
BONUS

We are going to go through 3 simple steps to design a Word document:

  • Structuring the document
  • Add content
  • Organizing information

Prerequisites

BEFORE STARTING
  • Have a Microsoft Word license

Structuring the document

TIP #1

Create a stable, consistent, and clean document by starting with structuring your document.

See hidden layouts
  • Activate spaces, line breaks, page breaks, and section changes by clicking on the “Show layout marks” symbol from the Home tab
Design the appearance of the document
  • From the Insert tab, choose the orientation of the document or section
  • From the Design tab, choose the color of the background of the page, and its borders and watermarks
Define margins
  • From the Layout tab, choose the margin format: default or custom

    💡 Change the spacings by hand with horizontal & vertical rulers

Add content

TIP #2
Managing font settings

Set your titles, subtitles, and body text by creating your own default fonts from the Style Panel tab from Home.

💡 Use the “Reproduce Formatting” tool to homogenize fonts

Choice of fonts

Incorporate new fonts when you save your Word.

iOS
  • In the menu, select Preferences
  • In the dialog box (Microsoft) under Output and Share, select Save
  • Under Font Embeds, select Embed fonts in the file.

    💡 Tick only include characters used in the presentation to reduce file size

Microsoft
  • Click the File tab, then click Option (lower left corner of the window)
  • In the left column, select the Save tab
  • At the bottom, under Maintain fidelity when sharing this presentation, select the “embed fonts in the file” checkbox

    💡 Check embed only characters used in the document to reduce file size

Gonexa manages the following Word fonts: AharonialDhabi, Andalus, AngsanaNew, AngsanaNew, AngsanaNew, AngsanaUPC, Aparajita, ArialBlack, ArialNova, ArialNovaCond, ArialNovaCondLight, ArialNovaCondLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNova, CambriaMath, Candara, ComicSans SMS, Consolas, Constantia, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, CordiaNew, DaunPenh, David, Dengxian, DengxianLight, DFKai-SB, DFKai-SB, DFKai-SB, Dillenia, SB, DilleniauPC, Dillenia, PC, Consolas, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, CordiaNew, CordiaNew, DaunPenh, David, Dengxian, Dengxian, Light, Den Gxian Light, DFKai-SB, DFKai-SB, Dillenia, SB, Dai, SB, Dai Angsong, Franklingothic Medium, Frankruehl, FreesiauPC , Gabriola, Gadugi, Gautami, Georgia, Georgia, Georgia, Georgia Pro, Georgia Pro Pro, Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro, Pro Light, Georgia Pro Light, Georgia Pro Light, Georgia Pro Light, GeorgiaPro Semibold, GeorgiaProSemibold, GeorgiaProSemibold, GeorgiaProBlack, GeorgiaProcond Black, GeorgiaProcond Black, GeorgiaProcond Black, GeorgiaProcond Black, GeorgiaProcond Black OnDUltrabold, GillSansNovaConDXBD, GillSansNovaLight, GillSansNovaLight, Gisha, Gulim Che, Gungsuhche, Gungsuhche, Impact, IrisUPC, Impact, IrisUPC, IskooPC, IskooLapota, IskooLapota, JasmineUPC, JavaneseText, Kaiti, Kalinga, Kartika, Khmerui, Kodchiangupc, Kokila, LaOui, Latha, Leelawadee, Leelawadee, Leelawadeeui II, Leelawadeeuisemilight, LevenImt, LilyUPC, Lucida Console, LucidaSans Unicode, MalgunGothic, MalgunGothic Semilight, Mangal, Marlett, Meiryo, Meiryoui, Microsoft Himalaya, Microsoft Jhenghei, Microsoft Jhengheiight, Microsoft Jhengheiight, Microsoft Jhengheiui, Microsoft Jhengheiui Light, Microsoft Jhengheiui Light, Microsoft New Tailue, Microsoft Phagspa, Microsoft, Microsoft, Jhenghei Light, Microsoft, Microsoft, Jhengheiui Light, Microsoft, Microsoft, Microsoft, Sans Serif, MicrosoftTaille, MicrosoftYuigur, MicrosoftYahei, MicrosoftYaheiLight, MicrosoftYaheiLight, MicrosoftYaheiUILight, MicrosoftYibaiti, MingLiu, Mingliu-ExTB, Mingliu-ExTB, Mingliu_Extb, Mingliu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS-ExTB, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_Hkscs-ExTB, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_, MSGothic, MsMincho, MSPGothic, MSPGothic, MSPMincho, MSUIGothic, MvBOli, MyanMartext, Narkisim, NeueHaasGroteskTextPro, Nirmalaui, NIRMalaui, NIRMALAUISEMILIGHT, NIMSUN, Nyala, PalatinolinoType, PlantageNetCherokee, PMingliu, PMingliu, PMingliu-EXTB, NIRMalaui, ExtB, NirmalauiseMilight, NIRMalaui, ExtraLight, NirmalauiseMilight, NIRMalauiseMilight, Nyala, PalatinolinoType, PlantageNetCherokee, PMingliu, PMingliu, PmingLiu-ExtB, Raavi, PMingliu-ExTB, Raavi, RockwellNova Extrabold, RockwellNovaCondLight, RockwellNovaCondLight, RockwellNovaConWellNovaLight, Rod, SakkalMajalla, SanskritText, SegoeMDL2Assets, SegoePrint, SegoeScript, SegoeuiBlack, SegoeuiEmoji, SegoeuiEmoji, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, Sego, SimHei, Simplified Arabic, Simplified Arabic Fixed, SimSun Fixed, SimSun, SimSun - ExTB, SitkaBanner, SitkaDisplay, SitkaHeading, SitkaSmall, SitkaSubheading, SitkaText, SitkaText, SitkaText, Sylfaen, Symbol, Tahoma, TimesNewRoman, TraditionalArabic, TrebuchTMS, Tunga, UrduTypeSetting, Utsaah, Vani, Vani, Vani, Vani, Vani, Verdana, Vani, Verdana Text, Sylfaen, Symbol, Sylfaen, Symbol, Tahoma, Tahoma, Times New Roman, Traditional Arabic, TrebucheTMS, Tunga, UrduTypeSetting, Utsaah, Vani, Vani, Vani, Vani, Verdana, Vani, Verdana Text, Sylfaen, Symbol, Sylfaen, Symbol, Tahoma, Tahoma, Times New Roman, Traditional Arabic, Trebuch, MS, ProcondSemibold, VerdanaProLight, VerdanaProSemibold, Vijaya, Vrinda, Vrinda, Webdings, Wingdings, YuGothic, YuGothicLight, YuGothicUiLight, YuGothicUiLight, YuGothicUiLight, YuGothicUiLight, YuGothicUiLight, YuGothicUiLight, YuGothicUiLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothic

Manage headers and footers
  • Create headers and footers by double clicking at the top and bottom of the document
  • Check the “different first page” box from the header or footer menu if you want to differentiate the items on the first page
  • Add page numbers from the Insert tab by clicking Page Number. Go to Page Number Formats to set the desired format (1,2,3...) and the start of the numbering.
Add a Table of Contents
  • From the Reference tab, click on Table of Contents and choose the type of table to insert or create a custom one
  • Update the table of contents by right-clicking > Update, in case new titles have been added.

    💡 If you find missing entries, please set the text to be displayed as the title.

Insert and optimize images
  • Add images to your document by clicking on insert: image or by dragging and dropping
  • Optimize the size of your images by compressing them to make the most of your document

    💡 From File, click “Reduce File Size” and choose Screen

Organizing information

TIP #3
Show information
  • It is recommended to avoid using text boxes
  • You can create tables with invisible borders to structure the data
Multi-column display
  • Select the text in question, then, from the Layout tab, click on columns.
  • Choose how many columns to show
Create solidarity paragraphs
  • To prevent rows in a table or paragraph from intersecting between two pages, select the block to split, and right-click to access paragraphs.
  • In the sequence tab, check the box for interrelated paragraphs and interrelated lines. Save.
Use page and section breaks
  • Insert a page break to move to a new page cleanly
  • Insert a section break to change the formatting from one section to another without affecting the entire document

The tables

Repeat table headers
  • To repeat table headers, select the table row (s) that make up the header to be repeated
  • Right-click > table property and from options check “Repeat at the top of each page as a header row”. Click OK
Show gridlines
  • Show gridlines to see the boundaries of tables that have no visible borders
  • Click on your board, then click on the “Board Layout” tab
  • Click on “Show grids” to activate it
  • The grid is visible at the locations of the table without borders

    💡 Unlike borders, gridlines only appear on the screen and are never printed