Bonnes pratiques Word

Word best practices

Build your Word document using Word best practices

BONUS

We are going to go through 3 simple steps to design a Word document:

Structuring the document
Add content
Organizing information

Pré-requis
✓ Avoir une licence Microsoft Word

Structuring the document

TIP #1

Create a stable, consistent, and clean document by starting with structuring your document.

See hidden layouts

Activate spaces, line breaks, page breaks, and section changes by clicking on the “Show layout marks” symbol from the Home tab

Design the appearance of the document

From the Insert tab, choose the orientation of the document or section
From the Design tab, choose the color of the background of the page, and its borders and watermarks

Define margins

From the Layout tab, choose the margin format: default or custom

Astuce
Modifiez les espacements à la main à l'aide des règles horizontales et verticales. Rendez-vous dans l'onglet Affichage pour cocher la case "Règle" si celles-ci ne sont pas visibles

Add content

TIP #2

Managing font settings

Set your titles, subtitles, and body text by creating your own default fonts from the Style Panel tab from Home.

Astuce
Utilisez l'outil "Reproduire la mise en forme" pour homogénéïser les polices

Choice of fonts

Gonexa manages the following Word fonts: AharonialDhabi, Andalus, AngsanaNew, AngsanaNew, AngsanaNew, AngsanaUPC, Aparajita, ArialBlack, ArialNova, ArialNovaCond, ArialNovaCondLight, ArialNovaCondLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNovaLight, ArialNova, CambriaMath, Candara, ComicSans SMS, Consolas, Constantia, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, CordiaNew, DaunPenh, David, Dengxian, DengxianLight, DFKai-SB, DFKai-SB, DFKai-SB, Dillenia, SB, DilleniauPC, Dillenia, PC, Consolas, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, Corbel, CordiaNew, CordiaNew, DaunPenh, David, Dengxian, Dengxian, Light, Den Gxian Light, DFKai-SB, DFKai-SB, Dillenia, SB, Dai, SB, Dai Angsong, Franklingothic Medium, Frankruehl, FreesiauPC , Gabriola, Gadugi, Gautami, Georgia, Georgia, Georgia, Georgia Pro, Georgia Pro Pro, Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro Pro, Pro Light, Georgia Pro Light, Georgia Pro Light, Georgia Pro Light, GeorgiaPro Semibold, GeorgiaProSemibold, GeorgiaProSemibold, GeorgiaProBlack, GeorgiaProcond Black, GeorgiaProcond Black, GeorgiaProcond Black, GeorgiaProcond Black, GeorgiaProcond Black OnDUltrabold, GillSansNovaConDXBD, GillSansNovaLight, GillSansNovaLight, Gisha, Gulim Che, Gungsuhche, Gungsuhche, Impact, IrisUPC, Impact, IrisUPC, IskooPC, IskooLapota, IskooLapota, JasmineUPC, JavaneseText, Kaiti, Kalinga, Kartika, Khmerui, Kodchiangupc, Kokila, LaOui, Latha, Leelawadee, Leelawadee, Leelawadeeui II, Leelawadeeuisemilight, LevenImt, LilyUPC, Lucida Console, LucidaSans Unicode, MalgunGothic, MalgunGothic Semilight, Mangal, Marlett, Meiryo, Meiryoui, Microsoft Himalaya, Microsoft Jhenghei, Microsoft Jhengheiight, Microsoft Jhengheiight, Microsoft Jhengheiui, Microsoft Jhengheiui Light, Microsoft Jhengheiui Light, Microsoft New Tailue, Microsoft Phagspa, Microsoft, Microsoft, Jhenghei Light, Microsoft, Microsoft, Jhengheiui Light, Microsoft, Microsoft, Microsoft, Sans Serif, MicrosoftTaille, MicrosoftYuigur, MicrosoftYahei, MicrosoftYaheiLight, MicrosoftYaheiLight, MicrosoftYaheiUILight, MicrosoftYibaiti, MingLiu, Mingliu-ExTB, Mingliu-ExTB, Mingliu_Extb, Mingliu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS-ExTB, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_Hkscs-ExTB, MingLiu_HKSCS, MingLiu_HKSCS, MingLiu_, MSGothic, MsMincho, MSPGothic, MSPGothic, MSPMincho, MSUIGothic, MvBOli, MyanMartext, Narkisim, NeueHaasGroteskTextPro, Nirmalaui, NIRMalaui, NIRMALAUISEMILIGHT, NIMSUN, Nyala, PalatinolinoType, PlantageNetCherokee, PMingliu, PMingliu, PMingliu-EXTB, NIRMalaui, ExtB, NirmalauiseMilight, NIRMalaui, ExtraLight, NirmalauiseMilight, NIRMalauiseMilight, Nyala, PalatinolinoType, PlantageNetCherokee, PMingliu, PMingliu, PmingLiu-ExtB, Raavi, PMingliu-ExTB, Raavi, RockwellNova Extrabold, RockwellNovaCondLight, RockwellNovaCondLight, RockwellNovaConWellNovaLight, Rod, SakkalMajalla, SanskritText, SegoeMDL2Assets, SegoePrint, SegoeScript, SegoeuiBlack, SegoeuiEmoji, SegoeuiEmoji, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, SegoeuiHistoric, Sego, SimHei, Simplified Arabic, Simplified Arabic Fixed, SimSun Fixed, SimSun, SimSun - ExTB, SitkaBanner, SitkaDisplay, SitkaHeading, SitkaSmall, SitkaSubheading, SitkaText, SitkaText, SitkaText, Sylfaen, Symbol, Tahoma, TimesNewRoman, TraditionalArabic, TrebuchTMS, Tunga, UrduTypeSetting, Utsaah, Vani, Vani, Vani, Vani, Vani, Verdana, Vani, Verdana Text, Sylfaen, Symbol, Sylfaen, Symbol, Tahoma, Tahoma, Times New Roman, Traditional Arabic, TrebucheTMS, Tunga, UrduTypeSetting, Utsaah, Vani, Vani, Vani, Vani, Verdana, Vani, Verdana Text, Sylfaen, Symbol, Sylfaen, Symbol, Tahoma, Tahoma, Times New Roman, Traditional Arabic, Trebuch, MS, ProcondSemibold, VerdanaProLight, VerdanaProSemibold, Vijaya, Vrinda, Vrinda, Webdings, Wingdings, YuGothic, YuGothicLight, YuGothicUiLight, YuGothicUiLight, YuGothicUiLight, YuGothicUiLight, YuGothicUiLight, YuGothicUiLight, YuGothicUiLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothicLight, YuGothicUILight, YuGothic

AngsanaNew
AngsanaUPC
Aparajita
ArabicTypesetting
Arial
ArialBlack
ArialNova
ArialNovaCond
ArialNovaCondLight
ArialNovaLight
Batang
BatangChe
BrowalliaNew
BrowalliaUPC
Calibri
CalibriLight
Cambria
CambriaMath
Candara
ComicSansMS
Consolas
Constantia
Corbel
CordiaNew
CordiaUPC
CourierNew
DaunPenh
David
DengXian
DengXianLight
DFKai-SB
DilleniaUPC
DokChampa
Dotum
DotumChe
Ebrima
EstrangeloEdessa
EucrosiaUPC
Euphemia
FangSong
FranklinGothicMedium
FrankRuehl
FreesiaUPC
Gabriola
Gadugi
Gautami
Georgia
GeorgiaPro
GeorgiaProBlack
GeorgiaProCond
GeorgiaProCondBlack
GeorgiaProCondLight
GeorgiaProCondSemibold
GeorgiaProLight
GeorgiaProSemibold
GillSansNova
GillSansNovaCond
GillSansNovaCondLt
GillSansNovaCondUltraBold
GillSansNovaCondXBd
GillSansNovaLight
GillSansNovaUltraBold
Gisha
Gulim
GulimChe
Gungsuh
GungsuhChe
Impact
IrisUPC
IskoolaPota
JasmineUPC
JavaneseText
KaiTi
Kalinga
Kartika
KhmerUI
KodchiangUPC
Kokila
LaoUI
Latha
Leelawadee
LeelawadeeUI
LeelawadeeUISemilight
LevenimMT
LilyUPC
LucidaConsole
LucidaSansUnicode
MalgunGothic
MalgunGothicSemilight
Mangal
Marlett
Meiryo
MeiryoUI
MicrosoftHimalaya
MicrosoftJhengHei
MicrosoftJhengHeiLight
MicrosoftJhengHeiUI
MicrosoftJhengHeiUILight
MicrosoftNewTaiLue
MicrosoftPhagsPa
MicrosoftSansSerif
MicrosoftTaiLe
MicrosoftUighur
MicrosoftYaHei
MicrosoftYaHeiLight
MicrosoftYaHeiUI
MicrosoftYaHeiUILight
MicrosoftYiBaiti
MingLiU
MingLiU-ExtB
MingLiU_HKSCS
MingLiU_HKSCS-ExtB
Miriam
MiriamFixed
MongolianBaiti
MoolBoran
MSGothic
MSMincho
MSPGothic
MSPMincho
MSUIGothic
MVBoli
MyanmarText
Narkisim
NeueHaasGroteskTextPro
NirmalaUI
NirmalaUISemilight
NSimSun
Nyala
PalatinoLinotype
PlantagenetCherokee
PMingLiU
PMingLiU-ExtB
Raavi
RockwellNova
RockwellNovaCond
RockwellNovaCondLight
RockwellNovaExtraBold
RockwellNovaLight,Rod
SakkalMajalla
SanskritText
SegoeMDL2Assets
SegoePrint
SegoeScript
SegoeUI
SegoeUIBlack
SegoeUIEmoji
SegoeUIHistoric
SegoeUILight
SegoeUISemibold, SegoeUISemilight
SegoeUISymbol
ShonarBangla
Shruti
SimHei
SimplifiedArabic
SimplifiedArabicFixed
SimSun
SimSun-ExtB
SitkaBanner
SitkaDisplay
SitkaHeading
SitkaSmall
SitkaSubheading
SitkaText
Sylfaen
Symbol
Tahoma
TimesNewRoman
TraditionalArabic
TrebuchetMS,Tunga
UrduTypesetting
Utsaah
Vani
Verdana
VerdanaPro
VerdanaProBlack
VerdanaProCond
VerdanaProCondBlack
VerdanaProCondLight
VerdanaProCondSemiBold
VerdanaProLight
VerdanaProSemiBold
Vijaya
Vrinda
Webdings
Wingdings
YuGothic
YuGothicLight
YuGothicMedium
YuGothicUI
YuGothicUILight
YuGothicUISemibold
YuGothicUISemilight
YuMincho
YuMinchoDemibold
YuMinchoLight

Incorporate new fonts when you save your Word.

Dans le cas inverse, elle sera remplacée par une police standard.

In the menu, select Preferences
In the dialog box (Microsoft) under Output and Share, select Save
Under Font Embeds, select Embed fonts in the file.
Cochez "Incorporer uniquement les caractères utilisées dans la présentation" pour réduire la taille du fichier à l'enregistrement

Click the File tab, then click Option (lower left corner of the window)
Dans la colonne de gauche, sélectionnez l'onglet "Enregistrer"
In the left column, select the Save tab
Cochez "Incorporer uniquement les caractères utilisées dans la présentation" pour réduire la taille du fichier à l'enregistrement

Manage headers and footers

Create headers and footers by double clicking at the top and bottom of the document
Check the “different first page” box from the header or footer menu if you want to differentiate the items on the first page
Add page numbers from the Insert tab by clicking Page Number. Go to Page Number Formats to set the desired format (1,2,3...) and the start of the numbering.

Add a Table of Contents

From the Reference tab, click on Table of Contents and choose the type of table to insert or create a custom one
Update the table of contents by right-clicking > Update, in case new titles have been added.

Astuce
Si vous trouvez des entrées manquantes, veillez à définir le texte à afficher en tant que titre

Insert and optimize images

Add images to your document by clicking on insert: image or by dragging and dropping
Optimize the size of your images by compressing them to make the most of your document

Astuce
Depuis Fichier, cliquez sur "Réduire la taille du fichier" et choisissez Ecran

Organizing information

TIP #3

Show information

It is recommended to avoid using text boxes
You can create tables with invisible borders to structure the data

Multi-column display

Select the text in question, then, from the Layout tab, click on columns.

Choose how many columns to show

Create solidarity paragraphs

To prevent rows in a table or paragraph from intersecting between two pages, select the block to split, and right-click to access paragraphs.
In the sequence tab, check the box for interrelated paragraphs and interrelated lines. Save.

Use page and section breaks

Insert a page break to move to a new page cleanly
Insert a section break to change the formatting from one section to another without affecting the entire document

The tables

Repeat table headers

To repeat table headers, select the table row (s) that make up the header to be repeated
Right-click > table property and from options check “Repeat at the top of each page as a header row”. Click OK

Show gridlines

Show gridlines to see the boundaries of tables that have no visible borders
Click on your board, then click on the “Board Layout” tab

Click on “Show grids” to activate it
The grid is visible at the locations of the table without borders

Astuce
Contrairement aux bordures, le quadrillage n'apparait qu'à l'écran et ne s'imprime jamais